Shipping to India

International Shipping to India of standard,
oversized or refrigerated cargo

Greenshields Project Cargo and Fairmacs offer services
for logistic and clearance in India.

Custom Clerance Process for Import Shipment to India

1. Pre Alert Documents Required for Customs Clearance

  • Bill of Lading (HBL & MBL)

  • Invoice and Packing list

  • Certificate of Origin (if applicable)

  • Valuation Certificate from Certified Engineer (for used machinery)

  • Product Catalogue (for New /used machinery)

2. Check with Shipping Line for Following

  • ETA & Cargo Arrival Noticey

  • Invoice for destination charges

  • Bond format (for FCL shipment)

  • Customs broker of the consignee obtain Delivery Order after payment of Destination charges & furnishing Bond, if any from the shipping line / forwarder

Per new Customs Rule the “Bill of Entry” must be filed by the Importer or through their nominated Customs Broker before 24 Hours of vessel / flight arrival.Failure to file the Bill of Entry will results in penalty at the rate of INR 5000/ per day for first 3 days and thereafter at INR 10,000/- per day.

3. Preparation of Checklist

Details appearing on Invoice, Packing list and B/L must tally in all respects with each other on all 3 documents:

  • Cargo Description,

  • Container number,

  • Seal of container,

  • Number of Packages,

  • Gross Weight,

  • Net Weight,

  • CBM/Volume.

  • HTS Code from the Exporter or Importer is preferred to file the documents correctly wuth Customs & arriving at Customs Duty,

  • If HTS code not available or differs from description advised by shipper then appropriate HTS Code has to be ascertained based on end usage for correct classification & Customs Duty application,

  • Any Input credits / duty drawbacks / exemptions / preferential scheme availed by the importer must be incorporated in the Checklist,

  • The basic duty varies per the HTS and ranges from 5% to 200% based on the cargo & anti dumping / restricted commodities,

  • GST is applicable on all Imports and is based on HTS codes. GST has 4 slabs 5%, 12%, 18% & 28%.

Once the Checklist is approved by the end consignee for all correctness including Customs Duty calculation, Bill of Entry Number is generated by Customs.

The Bill of Entry filed gets automatically assessed in two ways:

  • Under RMS which is self assessment. The BOE automatically gets assessed and appears for Duty payment OR
  • Under “Passing” which means that Customs needs more information on the cargo & the Customs Broker has to physically submit all documents to Customs official towards Duty assessment and post their approval duty payment is assessed by Customs online.

The end Importer pays the Customs Duty directly to the Customs through ICEGATE and an online challan gets generated at E-payment portal of ICEGATE.

Based on the Shipping Line Delivery Order and Customs Duty paid Challan the Customs examination process starts and an “Out of charge” permission is obtained from Customs and cargo / container is retrieved from the Bonded CFS / Terminal

List of Docs Required for 1st Time Import

  • Copy of GST Certificate

  • Certificate from the Bank with whom the Bank account is being maintained by the importer certifying the signatures, name and address of the importer.

  • Proof of payment / remittance through the importers account.

  • Balance sheet of the previous year.

  • Copy of the last Income Tax Return & GST Return filed


  • AD code letter

  • Request letter for 1st import allow.